Health, Safety & Security

Please ensure that all staff and sub-contractors familiarise themselves with these regulations:

Fire Procedures
First Aid
Insurance
Security

It is the policy of the organisers to endeavour to seek the co-operation of all concerned in order to achieve the highest standards, in all aspects, of health and safety.

The organisers along with each respective venue, have within the scope of their own laid down Policies, a responsibility to ensure that safe working practices are maintained at all times, which includes ensuring that provision is made whereby persons other than the organisers or venue employees are reminded of their responsibilities whilst working at the exhibition.

As an Exhibitor, Contractor or Agent you have a duty under The Health and Safety At Work, Etc, Act 1974 to ensure that all personnel, contracted by you are aware that they have a responsibility, so far as is reasonably practicable, for the health, safety and welfare of all employees, and that any plant or systems of work which may be used are, so far as is reasonably practicable, safe and without risks to health. This includes that all employees are provided with information, instruction, training and supervision to ensure not only their own health and safety but also that of others working or attending the vicinity.

Below are some of the principle areas to be brought to your attention:

1. A person must be appointed who is responsible for health and safety matters on the stand.
2. During the build up and breakdown periods your staff and sub-contractors should be constantly reminded by you of the need for vigilance regarding the health and safety of themselves and those working in the vicinity.
3. Packing cases and other materials must not be allowed to obstruct gangways, passageways and fire exits and must be removed from the Exhibition Hall as soon as possible.
4. You must ensure that portable electric tools are used with the minimum length of trailing leads and that such equipment is not left unattended with a live power supply to it. Provisions must be made to tape down trailing leads to prevent a tripping hazard.
5. No electrical cables must be allowed to cross gangways, passageways and fire exits.
6. Electrical equipment supplied and used by exhibitors should be well maintained and deemed in good, safe working order by a competent person. All plugs should be correctly fitted and wired and include fuses of appropriate rating for the equipment attached. All electrical cable should be damage free and in good order and of appropriate rating for its application.
   
   Proper distribution boards (13A 2-way, 4-way etc) should be used wherever necessary. Adaptor blocks/cubes are not suitable. Two or more appliances should not be wired into the same plug.
7. Any electrical installation that has been constructed for a particular stand/exhibit should be done to a professional standard, using appropriate materials. All connections must be sound, using proper electrical connectors and insulated by suitable means such as plastic box enclosures. Electricians' insulating tape is not acceptable. Any metal structures (scaffold tube, truss etc.) that have live electrical equipment attached should have a sound earth bond.
8. All fabrics employed in stand dressing or construction must be flame retardant to British Standard BS 5867: Part 2.

Any violations or concerns regarding any of the above points should be reported to the organisers via your stand helper or the registration desk.

Fire Procedures

If you discover a fire, alert the organisers, close all doors and windows in the vicinity of the fire, and dial 4444 on a fire telephone or any internal telephone (0114 222 4444 external). If you hear the FIRE ALARM leave the building in an orderly manner by the nearest available fire exit, which will have red flashing lights over them.  

There are two assembly points:

• The first is Under the WESTERN BANK FLYOVER if leaving via the main entrance doors or the first two corner exits working clockwise from the entrance.
  
• The second is in the COVERED AREA BY THE EDUCATION BUILDING entrance (off Durham Road) if leaving via the three remaining corner exits.

The Ambulant disabled MUST use a corner exit in order to avoid the steps.  You must then await further instructions - it will either be safe to return or the remainder of the event is cancelled. ANY PERSON IN THE BUILDING, BUT NOT IN THE MAIN HALL, SHOULD ALSO LEAVE BY THE NEAREST AVAILABLE EXIT AND CONGREGATE AT AN ASSEMBLY POINT.

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First Aid

A first aider will be on-site for the duration of the Fair. If you require first aid please go to the registration desk in the entrance.

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Insurance

Whilst we take every precaution to protect your property during the event we are not responsible for any loss or damage and we recommend, in accordance with sections 6 and 7 of the terms and conditions that you effect appropriate insurance cover.

You are also responsible for insuring against any legal liability incurred in respect of injury or damage to property belonging to third parties. In addition to this you should protect your expenditure against abandonment and cancellation or curtailment of the Fair due to reasons beyond our control.

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Security

The University security team will be circulting throughout the Fair.  If assistance is required to deal with a security issue or an unexpected problem please dial 0114 222 4085. 

The University does not accept any responsibility or liability in respect of loss or damage to any property or equipment brought on to the premises by or on behalf of exhibitors, their servants, agents or invitees.  Please ensure your handbags, briefcases, coats and all valuable items are stored out of sight at all times. Exhibitors should report any unattended packages to the organisers or venue staff.

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